Best Trello Alternatives in 2023

Updated on November 9 2023
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Trello alternatives are giving increased competition to Trello’s existence within the project management niche. Trello is a widely loved project management tool with a user-friendly interface and visual organization. According to recent statistics, Trello is used by over 35 million people worldwide, is the most popular project management tool on social media, and has a customer satisfaction rate of 97%. Its card-based system enables seamless task management and collaboration, making it a top choice for boosting productivity.

However, there are a few reasons why people might look for alternatives to Trello, such as pricing, complexity, and limited features.

Businesses looking for advanced automation, in-depth reporting, or highly specialized workflows may be looking for a better alternative. Additionally, those on a tighter budget might explore more cost-effective options, as Trello’s premium plans can be relatively pricey.

If you are looking for a Trello alternative, there are a number of great options available. Some of the most popular Trello alternatives include Asana, Monday.com, and Notion. These tools offer a variety of features and pricing plans to meet the needs of different businesses and users.

Companies Using Project Management Software in the US
Companies Using Project Management Software in the US

Reasons to Migrate from Trello

Opting for Trello alternatives can be considered for a number of reasons. Mentioned below are few of the reasons why one should migrate from Trello for other applications: 

  • Scalability: If your team or project has grown significantly, you might find that Trello’s simplicity becomes a limitation. Other tools might offer more advanced features and better scalability.

  • Advanced Features: Trello is known for its simplicity, but if you need more advanced features like Gantt charts, resource management, or detailed reporting, you might want to explore tools that specialize in those areas.

  • Integration Needs: If you require seamless integration with other tools or services that Trello doesn’t support well, you might find another platform that better suits your integration needs.

  • Customization: Trello has some customization options, but if you find yourself needing more flexibility in terms of workflow, fields, or templates, other tools might offer better customization options.

  • Security and Compliance: Depending on your industry, you may have specific security or compliance requirements that Trello doesn’t fully meet. In such cases, migrating to a tool with better security features could be essential.

  • Cost Considerations: As your team grows or your needs change, the cost of using Trello might become a concern. Evaluate whether another tool provides better value for your specific requirements.

  • Collaboration Features: Different project management tools excel in different aspects of collaboration. If your team needs specific collaboration features that Trello lacks, it might be worth exploring alternatives.

  • User Interface Preferences: Some teams have preferences for certain user interfaces. If your team finds another tool’s interface more intuitive or user-friendly, it could be a valid reason to consider migration.

What to look for in Alternatives to Trello?

There are a number of alternatives to Trello, however what makes them unique and what are the elements you need to use to differentiate are key factors when exploring Trello alternative free. Thus, when searching for a suitable Trello alternative, consider the following key factors:

What to look for in Alternatives to Trello
What to look for in Alternatives to Trello
  1. Feature Set: Look for a tool that offers features aligned with your specific project management needs. This may include task assignments, due dates, labels, file attachments, and integration options.
  2. Ease of Use: The alternative should be user-friendly and intuitive, ensuring a smooth transition for your team members.
  3. Customization Options: A good alternative should allow you to customize boards, lists, and cards to fit your workflow and organizational style.
  4. Collaboration Capabilities: The tool should facilitate seamless collaboration among team members, allowing for comments, notifications, and file sharing.
  5. Integration Possibilities: Consider how well the alternative integrates with other essential tools and software your team uses, such as calendars, messaging apps, or cloud storage.
  6. Mobile Accessibility: Ensure the alternative has a mobile app or is mobile-responsive to support on-the-go productivity.
  7. Automation and Workflow Automation: Some projects may require automation for repetitive tasks. Look for alternatives that offer automation features or integrate with third-party automation tools.
  8. Reporting and Analytics: Depending on your needs, having the ability to track progress, generate reports, and analyze data may be crucial for decision-making and performance evaluation.
  9. Scalability: Ensure that the alternative can grow with your business. It should accommodate increasing team sizes and project complexities.
  10. Security and Compliance: Especially for sensitive projects, make sure the alternative adheres to industry-standard security protocols and compliance requirements.
  11. Customer Support and Documentation: A reliable support system and comprehensive documentation are essential for resolving issues and maximizing the tool’s capabilities.
  12. Cost and Pricing Model: Evaluate the pricing structure to ensure it aligns with your budget. Some alternatives may offer free tiers with limited features, while others may require a subscription for full functionality.

Comparing all the Trello Alternatives

While Trello has earned its stripes as a go-to tool, many Trello competitors are vying for attention. Each brings its own set of strengths and unique features to the table but provide outputs similar to Trello. Let us look at some of the websites like Trello:

SoftwareBest FeatureFree Trial Available
AirtableFlexible views,Yes
Monday.comVisually appealing interfaceYes
ClickUpGoal tracking, custom fieldsYes
TodoistTask assignments, reminders, and productivity graphsYes
Microsoft PlannerIntegration with Office 365, task display in multiple viewsNo
NotionAll-in-one workspace toolYes
TeamworkFocuses on communication and collaborationYes
BasecampSimplisticYes
WrikeEasy customizationYes
TaskworldAPIs and automationYes
MeisterTaskKanban-style project management toolYes
AsanaFocuses on ease of useYes
JiraAgile project management toolYes
nTaskTime managementYes
NiftyTemplate libraryYes
SmartsheetIntegration with other appsYes

 

Best Trello Alternatives in 2023

Airtable

Best Trello Alternatives- Airtable
Best Trello Alternatives- Airtable

Rating: 4.6

Free Trial: Yes

Airtable is listed under apps similar to Trello that allows you to create and customize databases and tracking systems. It offers more advanced features compared to Trello, making it a popular choice for project management in 2023.

Teams can use this Trello competitors to track tasks and projects, and store files. With its customizable options, Airtable offers flexibility for teams looking for a Trello alternative.

ProsCons
Powerful database capabilitiesLimited automation capabilities
Highly customizable with various viewsAdvanced features are in paid plans
Supports task management and collaboration 
Integrates well with other tools

 

Pricing and Plans

PlanFreeTeamBusinessEnterprise Scale
PriceFree$20 per seat/month billed annually$45 per seat/month billed annually (or $24 monthly)$54 per seat/month billed annually (or $54 monthly)
Includes– Unlimited bases– 50,000 records per base– 125,000 records per base– 500,000 records per base
 – 1,000 records per base– 25,000 automation runs– 100,000 automation runs– 500,000 automation runs
 – Up to 5 editors– 20 GB of attachments per base– 100 GB of attachments per base– 1,000 GB of attachments per base
 – 1 GB of attachments per base– Standard sync integrations– Premium sync integrations– On-premises sync integrations
 – 100 automation runs– Extensions– Verified data– Enterprise Hub
 – Interface Designer– Gantt and timeline view– Two-way sync– Enhanced security and admin controls
 – Everything in Free, plus– Expanded color, formatting, and calendar options– Admin panel– Enterprise API
   – SAML-based single sign-on– Extension and integration management
    – Audit logs and DLP

monday.com

Best Trello Alternatives- monday.com
Best Trello Alternatives- monday.com

Rating: 4.7

Free Trial: Yes

monday.com is considered one of the best Trello alternatives in 2023 for work management needs. It’s a collaboration and communication application used by millions of professionals every day.

Its intuitive visual interface allows for easy customization, making it a versatile solution for a wide range of industries and work styles. With features like customizable templates, automation, and collaboration tools, Monday.com streamlines communication and task management, enabling teams to stay organized and meet deadlines effectively.

So if you’re looking for a reliable and efficient alternative to Trello, give monday.com a try!

ProsCons
Visual and Intuitive WorkspacesLimited Native Document Management
Highly Customizable for Various WorkflowsLimited Advanced Reporting
Integration with Popular Apps and ServicesLimited in-depth Project Budgeting
Automations and Workflow Management

 

Pricing and Plans 

PlanFreeBasicStandard (Most Popular)ProEnterprise
Price$0 (Free forever)$8 per seat/month billed annually$10 per seat/month billed annually$16 per seat/month billed annuallyContact us – Enterprise
Includes– Up to 2 seats– Unlimited free viewers– Timeline & Gantt views– Private boards and docs– Enterprise-scale
 – For individuals– Unlimited items– Calendar view– Chart view– Automations & Integrations
 – Up to 3 boards– 5 GB file storage– Guest access– Time tracking– Enterprise-grade security & governance
 – Unlimited docs– Prioritized customer support– Automations (250 actions per month)– Formula column– Advanced reporting & analytics
 – 200+ templates– Create a dashboard based on 1 board– Integrations (250 actions per month)– Dependency column– Multi-level permissions
 – 8 column types – Create a dashboard that combines up to 5 boards– Automations (25,000 actions per month)– Tailored onboarding
 – Up to 2 team members  – Integrations (25,000 actions per month)– Premium support
 – iOS and Android apps  – Create a dashboard that combines up to 10 boards

ClickUp

Best Trello Alternatives- ClickUp
Best Trello Alternatives- ClickUp

Rating: 4.6

Freemium Available: Yes

ClickUp is a popular and highly-rated project management programs like Trello that can serve as an excellent alternative to Trello. It offers a wide range of features for planning, tracking, and managing various types of work.

With over 50 native integrations available, ClickUp provides even more options for connecting with other tools compared to Trello’s 23 integrations.

It delivers many of the same benefits and features like Trello while offering enhanced functionalities for improved productivity and organization.

ProsCons
Highly Customizable WorkspacesLimited Budgeting Capabilities
Multiple Views for Task OrganizationLimited Native Document Management
Goal Setting and Goal TrackingLimited Advanced Reporting
Time Tracking and Time Reports

 

Pricing and Plans

PlanFREE FOREVERUNLIMITEDBUSINESSENTERPRISEClickUp AI Pricing
Best forPersonal useSmall teamsMid-sized teamsMany large teamsAdd to any paid plan
PriceFree$7 per member per month$12 per member per monthContact Sales$5 per member per month
Includes– 100MB Storage– Everything in Free Forever– Everything in Unlimited– Everything in Business– ClickUp AI
 – Unlimited Tasks– Unlimited Storage– Google SSO– White Labeling– 100+ expert-crafted prompts and inputs
 – Unlimited Free Plan Members– Unlimited Integrations– Unlimited Teams– Advanced Permissions– Generate ideas, action items, documents
 – Two-Factor Authentication– Unlimited Dashboards– Custom Exporting– Enterprise API– Fast-track your writing and workflows
 – Collaborative Docs– Guests with Permissions– Advanced Public Sharing– Unlimited Custom Roles– with consistency and clarity
 – Whiteboards– Unlimited Gantt Charts– Advanced Automations– Team Sharing for Spaces 
 – Everything View– Unlimited Custom Fields– Advanced Dashboard Features– Default Personal Views 
 – Real-Time Chat– Column Calculations– Advanced Time Tracking– MSA & HIPAA Available 
 – Kanban Boards– Email in ClickUp– Granular Time Estimates– Single Sign-On (SSO) 
 – Sprint Management– Teams (User Groups)– Workload Management– Live Onboarding Training 
 – Calendar View– Native Time Tracking– Timelines & Mind Maps– Customer Success Manager 
 – In-App Video Recording– Goals & Portfolios– Goal Folders– Access to Managed Services 
 – 24/7 Support– Form View– AI Compatible– AI Compatible 
  – Resource Management – US, EU & APAC Data Residency

Todoist

Best Trello Alternatives- Todoist
Best Trello Alternatives- Todoist

Rating: 4.7

Free Trial: Yes

Listed uder Trello similar apps, Todoist is considered one of the best alternatives to Trello in 2023. It’s known for being more affordable than Trello, making it a great option for individuals and small teams on a budget.

The user interface of Todoist is intuitive and easy to navigate, making it simple for users to manage their tasks and projects effectively. However, it’s important to note that Todoist is primarily a to-do list and productivity app rather than a fully featured project management tool like Trello.

While it may not offer several integrations like Trello, Todoist still provides a range of useful features that can help users stay organized and productive.

ProsCons
Simple and intuitive task managementLimited project management capabilities
Offers natural language input for task creationLimited reporting and analytics
Integrates well with various third-party appsNo built-in time tracking
Clean and clutter-free user interface 

 

Pricing and Plans 

PlanBeginnerProBusiness
PriceUS $0US $4 per month billed yearlyUS $6 per member/month billed yearly
Includes– 5 personal projects– Everything in Beginner– Everything in Pro, plus
 – 3 filter views– 300 personal projects– A shared team workspace
 – 1 week activity history– 150 filter views– 500 team projects
 – Flexible list & board views– Unlimited activity history– Unlimited team members & guests
 – Integrate email, calendar, and more– Task reminders & duration– Team roles & permissions
 – Automatic backups– Centralized team billing 
 – AI Assistant– Restricted projects

Microsoft Planner

Best Trello Alternatives- Microsoft Planner
Best Trello Alternatives- Microsoft Planner

Rating: 4.6

Free Trial: Yes

Microsoft Planner is a task management tool that comes with the Microsoft 365 subscription for businesses which functions as a software similar to Trello.

Considered as one of the best alternative to Trello, with Microsoft Planner, you can easily create and manage tasks, assign them to team members, set due dates, and track progress. One advantage of using Microsoft Planner is that it natively integrates with other Microsoft tools and services like Teams and Outlook, making it convenient to collaborate and stay organized.

However, it’s important to note that Microsoft Planner is a paid subscription service included in the Microsoft 365 package.

ProsCons
Seamless Integration with Office 365Limited in-depth Project Budgeting
Visual Task Boards for Easy ManagementNo Native Time Tracking
Familiar Interface for Microsoft UsersLimited Integration Options
Task Assignments and Notifications

 

Pricing and Plans 

PlanMicrosoft 365 Business BasicMicrosoft 365 Business StandardMicrosoft 365 Business PremiumMicrosoft 365 Apps for BusinessMicrosoft 365 E3Microsoft 365 E5Microsoft 365 F3
Price (user/month)$6.00$12.50$22.00$8.25$36.00 (Annual commitment)$57.00 (Annual commitment)$8.00 (Annual commitment)
Includes– Web and mobile apps only– Desktop versions of apps– Advanced security– Desktop versions of apps– Microsoft 365 apps for desktop and mobile– Everything in Microsoft 365 E3– Everything in Microsoft 365 E5
 – Chat, call, meet up to 300 attendees– Easily host webinars– Access and data control– 1 TB of cloud storage per user– Windows for Enterprise– Advanced security and compliance– Standard security capabilities
 – 1 TB of cloud storage per user– Attendee registration and reporting tools– Cyberthreat protection– Standard security– Chat, meetings, and file sharing within shared workspaces– Scalable business analytics with Power BI– Centralized hub for collaboration and productivity
 – Business-class email– Tools to create personalized documents and professional layouts– Desktop, web, and mobile apps– Anytime phone and web support– 1 TB of cloud storage– Audio conferencing for up to 1,000 attendees– Web and mobile versions of apps
 – Manage customer appointments– Desktop, web, and mobile apps– Secure cloud services– Desktop, web, and mobile apps– Core security and identity management capabilities– Apps and services included– Standard security capabilities
 – Standard security– Word, Excel, PowerPoint, Outlook– Microsoft Teams– Secure cloud services– Apps and services included– Advanced security and compliance– Centralized hub for collaboration and productivity
 – Anytime phone and web support– Microsoft Teams– OneDrive– Publisher (PC only)– Word– Scalable business analytics with Power BI– Custom apps to automate tasks and processes
 – Secure cloud services– OneDrive– SharePoint– Access (PC only)– Excel– Audio conferencing for up to 1,000 attendees 
 – Microsoft Teams– SharePoint– Exchange– Microsoft 365 apps for desktop and mobile– PowerPoint– Apps and services included 
 – OneDrive– Exchange– Publisher (PC only)– Word– Outlook– Standard security capabilities 
 – SharePoint– Publisher (PC only)– Access (PC only)– Excel– Microsoft Teams– Custom apps to automate tasks and processes 
 – Exchange– Access (PC only)– Intune– PowerPoint– OneDrive 
  – Intune– Azure Information Protection– Outlook– SharePoint 
  – Azure Information Protection – Microsoft Teams– Exchange 
    – OneDrive– Publisher (PC only) 
    – Publisher (PC only)– Access (PC only) 
    – Access (PC only)– Viva Connections 
     – Viva Engage 
     – Viva Insights 
     – Microsoft Lists 
     – Microsoft Forms 
     – Sway 
     – Visio 
     – Power Apps 
     – Power Automate 
     – Power Virtual Agents 
     – Microsoft Planner 
     – Microsoft To Do 
     – Power BI Pro

Notion

Best Trello Alternatives- Notion
Best Trello Alternatives- Notion

Rating: 4.6

Free Trial: Yes

Notion is a cloud-based project management application that can be customized to fit the needs of your team. It offers a wide range of features and has an easy learning curve compared to other apps.

Notion is a great alternative to Trello for businesses of all sizes because it allows for seamless collaboration and organization. Both Notion and Trello are popular choices among various industries.

ProsCons
Highly customizable and versatileLimited calendar view options
Integrates well with other toolsLack of pre-defined project templates
Offers a combination of project and note-taking capabilitiesNo built-in time tracking
Supports rich media embedding and content creation

 

Pricing and Plans 

PlanFreePlusBusinessEnterprise
PriceFree$8 per user/month billed annually$15 per user/month billed annuallyRequest a demo
  $10 billed monthly$18 billed monthlyRequest a Trial
Includes– Unlimited blocks for individualsEverything in Free, andEverything in Plus, andEverything in Business, and
 – Limited block trial for teams– Unlimited blocks for teams– SAML SSO– User provisioning (SCIM)
  – Unlimited file uploads– Private teamspaces– Advanced security & controls
  – 30 day page history– Bulk PDF export– Audit log
  – Invite 100 guests– Advanced page analytics– Customer success manager
   – 90 day page history– Workspace analytics
   – Invite 250 guests– Unlimited page history
    – Security & Compliance integrations
    – Invite 250 guests

Teamwork

Best Trello Alternatives- Teamwork
Best Trello Alternatives- Teamwork

Rating: 4.6

Freemium Available: Yes

Teamwork is a powerful tool for client services and project management. It helps teams stay organized by displaying all tasks in one place. With Teamwork, collaboration, and communication within the team become easier.

It offers features that allow users to assign tasks, track their progress, and manage deadlines effectively. This platform is especially useful for agencies as it provides a comprehensive overview of all projects, making it easier to prioritize and allocate resources efficiently.

Its user-friendly interface ensures that everyone on the team can easily navigate and use the platform without much training or technical expertise required.

ProsCons
Comprehensive Task and Project ManagementLimited Integration Options
Time Tracking and TimesheetsLimited Advanced Reporting
File Sharing and Document Management 
Collaborative Features for Teamwork

 

Pricing and Plans

PlanFREE FOREVERSTARTERDELIVERGROWSCALE
Price$0 / month$5.99 user/month billed yearly$9.99 user/month billed yearly$19.99 user/month billed yearlyRequest a demo
 Up to 5 users per plan3 user minimum3 user minimum5 user minimumUnlimited Retainer Management
IncludesAll PM EssentialsMore project powerAutomations and FormsWorkload & Capacity ManagementUnlimited Custom Reports
 Client Work EssentialsDashboardsProject Status ReportsAdvanced BudgetingResource Scheduler
 Key IntegrationsSet up user ratesTeams ManagementPowerful Reports

Basecamp

Best Trello Alternatives- Basecamp
Best Trello Alternatives- Basecamp

Rating: 4.6

Free Trial: No

Basecamp is a popular web-based project management solution that can be a great alternative to Trello. It offers more than just task management and to-do lists, making it stand out from other software options.

One unique feature of Basecamp is its use of Hill Charts, which help visualize progress and goals in a different way compared to Trello’s approach. Many people highly recommend using Basecamp for managing projects because it provides different features and benefits that are not found in Trello or other alternatives.

So if you’re looking for an all-inclusive project management tool, Basecamp might be the right choice for you.

ProsCons
User-Friendly and Intuitive InterfaceLimited Task Dependency Capabilities
Document and File SharingLimited Budgeting Capabilities
Message Boards for Team Communication 
To-Do Lists and Task Management

 

Plans and Pricing 

Plan10 Projects ($20/month)40 Projects ($50/month)100 Projects ($100/month)Unlimited projects ($150/month)
Price$20/month$50/month$100/month$150/month
Projects Included1040100Unlimited
Storage3 GB15 GB40 GB100 GB
UsersUnlimitedUnlimitedUnlimitedUnlimited
SSL EncryptionYesYesYesYes

Wrike

Best Trello Alternatives- Wrike
Best Trello Alternatives- Wrike

Rating: 4.6

Free Trial: Yes

Wrike is a popular Trello alternative for 2023. It offers different interfaces like Gantt charts and Kanban boards to help visualize project information. This makes it stand out, especially for growing teams.

Wrike is well-known for its multiple-task views, which is something that Trello lacks.

ProsCons
Robust task and project managementLimited in-built time tracking
Supports real-time collaboration and communicationAdvanced features are in paid plans
Offers extensive reporting and analytics tools 
Integrates well with a variety of third-party apps

 

Pricing and Plans 

PlanFreeTeamBusinessEnterprisePinnacle
Price$0 user/month$9.80 user/month billed annually$24.80 user/month billed annuallyContact SalesContact Sales
Number of UsersUnlimited3-25 users5-200 users5 to unlimited5 to unlimited
Multi-language Support88888
Wrike for Windows & MacYesYesYesYesYes
iOS & Android appsYesYesYesYesYes
Branded Workspace
Storage Space2 GB / account2 GB / user5 GB / user10 GB / user15 GB / user
Task ManagementYesYesYesYesYes
Subtask ManagementYesYesYesYesYes
Folder HierarchyYes
Account-wide Work SchedulesYes
Personal Work Schedules
Custom Fields, Workflows & Statuses
Project Portfolio ManagementYes
Email Integration & NotificationsYesYesYesYesYes
Custom Work ViewsYesYesYesYes
CalendarsYes
Dynamic Gantt ChartYes
DashboardsYes
Real-time ReportsYes
Advanced Reporting & BIYes
Analytics ViewYes
Tableau Integration
Business Intelligence API
Advanced Analytics & Data VisualizationsYes
Work Intelligence®YesYesYesYesYes
Smart SearchYes
Voice Assistant Interaction (Mobile)Yes
Smart Replies and Quick Reactions (Mobile)Yes
Document Processing and Text Recognition (Mobile)Yes
Generative AIYes
AI Recommended TasksYes
AI Subitem CreationYes
AI Project Risk PredictionYes
Use Case Project TemplatesYes
Automations (Actions Limits per Month)50/seat200/seat1000/seat1500/seat
Team Specific AdministrationYes
Request FormsYes
Dynamic Request FormsYes
Company-wide AdministrationYes
Custom Templates & BlueprintsYes
Custom Item TypesYes
Task & Project ApprovalYes
Custom Approval FlowsYes
Resources ViewYes
Workload ChartsYes
Effort AllocationYes
Resource AssignmentYes
Time TrackingYes
TimesheetsYes
Advanced Resource & Capacity PlanningYes
Job RolesYes
BudgetingYes
Resource BookingsYes
Team Utilization & Performance DashboardYes
CollaboratorsYesYesYesYesYes
Guest ApprovalsYes
File Proofing & ApprovalYes

MeisterTask

Best Trello Alternatives- MeisterTask
Best Trello Alternatives- MeisterTask

Rating: 4.6

Free Trial: Yes

MeisterTask is one of the best Trello alternatives for 2023. It offers an easy-to-use task management software that is simple and intuitive. Reviews from users have praised MeisterTask’s standout features, although the specific feature isn’t mentioned.

The platform facilitates seamless communication through features like task assignments, comments, and file attachments. Additionally, MeisterTask offers integrations with popular tools, allowing for a seamless workflow across different applications.

Overall, MeisterTask is a highly-rated choice for those looking to find an alternative to Trello in 2023.

ProsCons
Intuitive Kanban Board InterfaceNot beginner friendly
Integration with MindMeisterNo Native Time Tracking
Task Automation and Recurring TasksLimited Budgeting Capabilities
Collaboration and Communication Tools

 

Pricing and Plans

PlanBasicProBusinessEnterprise
PriceFree$650 per user/month$12 per user/monthCustom (Contact Sales)
 Per User/ForeverPer User/MonthPer User/MonthRequest a Trial
Features– Task management with:– Includes Basic and:– Includes Pro and:– Includes Business and:
 – Up to 3 projects– Unlimited Projects & Notes– New! Subtasks– Tailored pricing offer
 – Unlimited project members– Agenda– Timeline– Dedicated account manager
 – Customizable project boards– Unlimited integrations– Roles and permissions– Personalized onboarding assistance
 – Up to 5 collaborative notes– Private projects– Custom fields– SAML Single Sign-On
  – Automations– Security restrictions 
  – Statistics and reports– Priority email & phone support

Asana

Best Trello Alternatives- Asana
Best Trello Alternatives- Asana

Rating: 4.6

Freemium Available: Yes

Asana offers similar features and functionalities to Trello, making it a popular choice for individuals and teams. Asana is particularly suited for large teams and users who prefer working with lists.

While Trello is known for its user-friendly interface and affordability, Asana excels in serving larger organizations with its robust capabilities. Both Asana and Trello offer free versions, making them accessible options for individuals and small teams alike.

ProsCons
Intuitive and easy-to-use interfaceLimited calendar view options
Robust task and project managementDependency management can be improved
Strong collaboration and communication tools 
Offers integrations with a wide range of third-party apps

 

Pricing and Plans 

PlanBasicPremiumBusiness
PriceUS$0US$10.99 per user, per month billed annuallyUS$24.99 per user, per month billed annually
 Free foreverUS$13.49 billed monthlyUS$30.49 billed monthly
FeaturesManage tasks and personal to-dos:Everything in Basic, plus:Everything in Premium, plus:
 – Unlimited tasks– Timeline– Portfolios
 – Unlimited projects– Workflow Builder– Goals
 – Unlimited messages– Asana Intelligence (NEW)– Workload
 – Unlimited activity log– Unlimited Dashboards– Custom rules builder
 – Unlimited file storage (100MB per file)– Reporting across unlimited projects– Forms branching & customization
 – Collaborate with up to 15 teammates– Advanced search– Approvals
 – List view projects– Custom fields– Proofing
 – Board view projects– Unlimited free guests– Lock custom fields
 – Calendar view– Forms– Advanced reporting
 – Assignee and due dates– Rules– Time tracking
 – Project Overview– Start dates and times– Advanced integrations with Salesforce, Adobe Creative Cloud, Tableau, Power BI
 – Project Brief– Task Templates 
 – iOS and Android mobile apps– Milestones 
 – Time tracking with integrations (See time tracking apps)– Admin Console 
 – 100+ free integrations with your favorite apps (Learn more)– Private teams & projects

Jira

Best Trello Alternatives- Jira
Best Trello Alternatives- Jira

Rating: 4.5

Free Trial: No

Jira is a powerful project management tool that is widely used by agile development teams and product developers. It offers advanced features and capabilities compared to Trello, making it an excellent alternative for fast-moving software teams.

Jira can be accessed both as a cloud-based solution or installed on-premise, providing flexibility for different business needs. One of the key strengths of Jira is its robust reporting capabilities, which allow teams to track project progress effectively.

With Jira, you can stay organized, collaborate efficiently, and ensure that your projects are completed successfully.

ProsCons
Powerful for complex project managementRequires configuration for specific use cases
Supports Agile and Scrum methodologiesExpensive for larger teams or enterprise use
Robust issue tracking and bug managementCan be overwhelming for smaller teams or simpler projects
Highly customizable with a wide range of plugins and add-ons

 

Pricing and Plans 

PlanFreeStandardPremiumEnterprise
Price$0 per user$8.15 per user$16 per userContact sales
 $0 monthly total$81.50 monthly total$160 monthly totalBilled annually. Switch the Billing cycle to Annual to view Enterprise pricing.
Features– Up to 10 usersEverything from Free plan, plus:Everything from Standard plan, plus:Everything from Premium plan, plus:
 – Unlimited project boards– Up to 35,000 users– Advanced roadmaps– Multiple sites, up to 150
 – Backlog and timeline– User roles & permissions– Sandbox & release tracks– Centralized security controls
 – Reporting and insights– Audit logs– Project archiving– Centralized user subscriptions
 – 2 GB of storage– Data residency– Guaranteed uptime SLA– 24/7 Enterprise support
 – Community support– 250 GB of storage– Unlimited storage 
  – Business hour support– 24/7 Premium support

nTask

Best Trello Alternatives - nTask
Best Trello Alternatives – nTask

Rating: 4.6

Free Trial: Yes

nTask is one of the best Trello alternatives in 2023. It offers a wide range of features and advantages for users. nTask provides a user-friendly interface that makes task management easy and efficient.

With nTask, you can create tasks, assign them to team members, set deadlines, and track progress all in one place. It also supports collaboration by allowing users to share files and comments within tasks.

In addition, nTask has advanced features like time tracking, Gantt charts, and project templates that can help streamline your workflow. Overall, if you’re looking for a powerful Trello alternative with robust features and an intuitive interface, nTask is definitely worth considering.

ProsCons
Comprehensive Task ManagementSome Advanced Features Require Upgrades
Time Tracking and TimesheetsNo Native Budgeting Tools
Issue Tracking and Risk Management 
Document and File Sharing

 

Pricing and Plans 

PlanPremiumBusiness
Price$3 per month billed yearly$8 per month billed yearly
 Billed YearlyBilled Yearly
FeaturesFor individuals or teams just getting started:For teams that need to create projects and plans with confidence:
 – Start 7-Day Premium Trial– Start 7-Day Business Trial

Nifty

Best Trello Alternatives - Nifty
Best Trello Alternatives – Nifty

Rating: 4.6

Freemium Available: Yes

Nifty is a comprehensive project management and team collaboration platform that simplifies how teams work together. It combines tasks, communication, and documents into one centralized hub, providing a seamless workflow for businesses. With features like Gantt charts, task dependencies, and time tracking, Nifty offers powerful project planning and execution capabilities.

So, if you’re looking for a self-hosted Trello alternative with great features and simplified project tracking, Nifty is definitely worth a try.

ProsCons
User-Friendly InterfaceLimited Advanced Reporting
Integrated Chat and Video CallsNo Built-In Time Tracking
Milestone TrackingLimited Customization for Workflows
Time Estimations for Tasks 

 

Pricing and Plans 

PlanFreeStarterProBusinessUnlimited
Price$0 forever, unlimited members$39 per month, billed annually$79 per month, billed annually$124 per month, billed annually$399 per month, billed annually
 Try for freeTry for freeTry for freeTry for freeTry for free
FeaturesBest to get you started:Includes all core features:Great for growing teams:Best for advanced teams:A fully scaled solution:
 – Unlimited members– 10 Members– 20 Members– 50 Members– Unlimited
 – 100 MB storage– 100 GB storage– 500 GB storage– 1 TB storage– Unlimited storage
 – 2 Projects– 40 Projects– Unlimited Projects– Unlimited Projects– Unlimited Projects

Smartsheet

Best Trello Alternatives- Smartsheet
Best Trello Alternatives- Smartsheet

Rating: 4.6

Free Trial: Yes

Smartsheet is a dynamic work management platform designed to streamline collaboration and drive efficiency in projects. It offers a familiar spreadsheet-like interface, making it accessible to users across various industries. With features like task dependencies, Gantt charts, and resource management, Smartsheet enables teams to plan, track, and execute projects with precision.

Smartsheet provides the tools needed to stay organized, meet deadlines, and drive success in business endeavors.

ProsCons
Combines project management with spreadsheet functionalityLimited in-depth task dependencies
Offers powerful automation and workflow capabilitiesUser interface may not be as modern or sleek
Robust reporting and data visualization tools 
Integrates with a wide range of third-party apps

 

Pricing and Plans 

PlanFreeProBusinessEnterprise
Price$0$7 per user/month, billed yearly$25 per user/month, billed yearlyContact us
 No costMax of 10 users, unlimited viewersMin 3 users, unlimited editors 
 1 user, up to 2 editorsTry for free or purchase nowTry for free or purchase now 
 Try for free   
FeaturesFor people just getting started with task and project management:For people and teams that want to track, share, and manage projects with unlimited viewers:For businesses that want to manage projects and programs with unlimited free editors:For organizations that run processes at scale with enterprise-grade security and controls:
 – Up to 2 editors– Up to 10 editors (paid license required to edit)– Unlimited free editors– Single sign-on/SAML
 – 2 sheets– Unlimited sheets– User, group, license management– Directory integration
 – Gantt, Grid, Card, Calendar views– Unlimited free viewers– Baselines– Enterprise Plan Manager
 – Dashboards and reports – Forms with conditional logic– WorkApps: Curated experiences based on user roles
 – 500 MB attachment storage– Unlimited dashboards, reports, and forms– Publish sheets, reports, and dashboards– Work Insights: Instantly analyze your data
 – 100 automations per month– 20 GB attachment storage– 1 TB attachment storage– Unlimited attachment storage
 – Login with Microsoft 365, Google Workspace, or Apple ID– 250 automations per month– Unlimited automations– Chargeback reports
 – Help & Learning Center and Community support– Integrations with Microsoft 365, Teams, Google Workspace, Slack, Box, and Dropbox– Access to integrate with Resource Management by Smartsheet, Brandfolder, Adobe Creative Cloud, Tableau, and PowerBI– DocuSign integration
  – User Management– Activity log– Domain validation
  – Email support– Document builder– Custom email domains
   – Proofing– Standard Support and access to Professional Support
   – Access to Smartsheet University instructor-led and on-demand training– Access to Smartsheet Advance: Manage processes at scale, Enable connected systems of record to orchestrate workflows across the enterprise
   – Access to Standard and Professional Support– Data retention policies, event reporting, and customer managed encryption keys

Also Read: Best Free Project Management Software Of 2023

How to Cancel Trello Premium? 

To cancel Trello premium membership, follow the below mentioned steps: 

  • Access the Billing page: Log in to your Trello account, click on the Settings icon (gear) at the top right, and choose Billing from the drop-down menu.

  • Locate the “Cancel subscription” option: Scroll to the bottom of the Billing page and find the Cancel subscription button. Click it to initiate the cancellation process.

  • Confirm cancellation: A pop-up window will appear, requesting confirmation. Click the Cancel subscription button again to proceed.

  • Cancellation at prepaid service end: Your Trello Premium subscription ends at the conclusion of your current billing cycle. Access to all Premium features continues until the subscription concludes.

  • Downgrade to free plan: After canceling Premium, your account automatically shifts to a free plan, losing access to Premium features like unlimited boards and Power-Ups.

Conclusion

Trello is a popular project management tool, but it’s not the only option. There are a number of great Trello alternatives available, each with its own unique strengths and features.

As we wrap up this compilation of Trello alternatives, it’s evident that the project management landscape offers a rich array of options, each with its own strengths and specialties. By considering factors like features, ease of use, integrations, and scalability, you can make an informed decision that aligns seamlessly with your organizational goals.

No matter what your needs are, there is a Trello alternative that is right for you. With so many great options to choose from, you’re sure to find the perfect tool to help you manage your projects and stay organized.

FAQs on Best Trello Alternative 

What is the best self-hosted Trello alternative in 2023?

The best self-hosted Trello alternative in 2023 depends on the needs of your team or project.

Why should I look for a self-hosted Trello alternative?

A self-hosted Trello alternative can offer more control and privacy over your data than cloud-based services.

Is switching to a self-hosted Trello alternative hard?

Switching isn’t hard, but it may take some time to learn new features that an alternate tool adds to what you get in Trello.

Can I find free self-hosted alternatives to Trello in 2023?

Yes, there are free options available for a self-hosted solution; however, they often come with fewer features than paid versions.

Is there a better alternative to Trello?

Microsoft provides two alternatives to Trello: Microsoft Project and Microsoft Planner. While Microsoft Project serves as a project management tool akin to Trello, it is more comprehensive and specifically designed for larger, more intricate projects.

Does Google have a Trello alternative?

Kanbanchi is an excellent tool for enhancing productivity, offering a similar experience to Trello but with a deeper integration into the Google ecosystem. The advantages of seamless Google Workspace integration include the effortless addition of files from your Drive or Shared Drives to Kanbanchi boards and cards.

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