How To Add Tags In Notion: A Quick Guide

Updated on November 27 2023
image

Notion is a powerful all-in-one productivity tool that can help you organize your work, tasks, and notes efficiently. One key feature is the ability to add tags in Notion, which make your content more accessible and manageable. Tags serve as useful labels or keywords that you can associate with specific pages or database items, enabling you to easily find, sort, and filter relevant information.

To start creating tags in Notion, you’ll need to work within a database, as tags can only be applied to database pages. Adding a new property column to store your tags is essential, and you can do so by navigating to your target database. This process allows you to create a customized system for labeling and organizing your content.

Now that you understand the importance of tags in Notion, it’s time to harness the benefits they offer by applying them to your notes, tasks, and projects. By following the steps in creating, managing, and organizing tags, you can unlock the full potential of your Notion workspace, ultimately enhancing your productivity and efficiency.

How to Add Tags in Notion?

Create Tags In Notion - Steps to Add Notion Tags
Steps to Add Notion Tags

Creating tags in Notion not only enhances your organization and productivity, but also adds color and emoji to your content, making it visually appealing. Here’s how you can create tags in Notion in a few simple steps.

  1. Open a page or database item in Notion. To add tags in Notion, you first need to open the page or database item where you want the tag to be. This could be a note, a task, a project, or any other type of content.
  2. Click on the ‘Add a Property’ button. Once you’ve opened your page or item, you’ll see an ‘Add a property’ button at the top. Click on it and choose the “Multi-select” option. This allows you to create a “Tags” property in your database. Name the property “Tags” or anything that best describes its purpose.
  3. Add your tags. Now that you have a “Tags” property, you can start adding tags to it. Type the ‘#’ symbol followed by the tag’s name, for example, “#work”. As you type, Notion will suggest existing tags with similar names to help you avoid creating duplicates.
  4. Customize your tags with color and emoji. If you want to add a more personal touch to your tags, you can customize them with a color and an emoji. To do this, click on the tag, then on the small arrow next to the tag’s name and choose your desired color and emoji from the available options.
  5. Assign tags to your content. With your Notion tags created and customized, you can now start assigning them to your content. Simply click on the “+” icon in the “Tags” property and choose the appropriate tags from the list, or type them in if they don’t appear in the list.

By incorporating tags in your Notion workspace, you’ll be able to better organize and find your content whenever you need it. Remember to keep your tags consistent and descriptive in order to maintain a clear and efficient tagging system.

Using Notion Tags to Organize Content

In Notion, you can effectively organize your content using tags. Tags are a great way to categorize and group your notes, tasks, and projects, helping you quickly locate specific information. In this section, you will learn how to utilize tags to organize your content efficiently.

To start, create a Notion tag by selecting a database or page where you want to categorize your content. Click “Add property” and choose “Select” or “Multi-select.” Type the name of the tag you want to create and press enter. Now you can add this tag to any item within your database. Remember, you can only tag database pages.

Once you have your tags created, it’s time to add them to your content. To add a tag to an item, open the item and click on the “Tags” property. Select the appropriate tag from the dropdown menu, and it will be assigned to the item. By applying tags, you can efficiently categorize your content into separate groups for easy access.

Make the most of tags by creating a hierarchical system. Combine tags with different categories or topics that make sense for your work or personal life. For example, you may create tags to track project priorities, such as “High,” “Medium,” or “Low,” or group content by department, like “Marketing,” “Sales,” or “HR.” Using a smart tagging system will enable you to filter and find content at a glance.

Don’t hesitate to use multiple tags for a single item, as this can make it even easier to filter and locate content quickly. Suppose you have a task tagged with both “High Priority” and “Marketing.” When you’re looking for urgent tasks related to marketing, filtering by both tags will display your desired content in no time.

By incorporating tags in your Notion workspace, you’ll effortlessly organize and access your content. These simple tools let you categorize, filter, and group your items in a way that streamlines your work and personal life.

Database Management in Notion

Create tags in Notion - Managing Database
Adding Database on a page in Notion

Managing your databases effectively in Notion is key to keeping your data organized and easily accessible. Database management typically includes creating, modifying, and configuring databases to store information such as tags, content, and properties.

To create a new database in Notion, first, click on + Add a page on the left sidebar, then choose Table or Board as your preferred database view. This will create a new database with various properties to store your data.

When organizing content in databases, you can utilize Tags to categorize information effectively. Creating tags in Notion is simple; just type “#” followed by the tag’s name. For example, use #work to create a “work” tag. Tags can be directly added to the “Tags” property of a database, streamlining the process of tagging database items.

Databases in Notion can be connected through Linked databases, which allow you to view, filter, sort, and display data from one database within another. In doing so, you create a more cohesive ecosystem of connected information.

Managing properties in databases is crucial for efficient organization. Properties are the columns in a database where you can add and edit information. By customizing these properties according to your needs, you can create a versatile and dynamic database.

It’s essential to maintain a clean and efficient organizational structure in your Notion databases. One method is to create a tag database where you can store all your tags in a central location. This not only enables you to keep track of all your used tags but also streamlines the tagging process, minimizing duplication and overlap.

In cases where your needs require the use of multiple databases, make sure to maintain a consistent structure and naming convention across all databases. This practice will help to mitigate confusion and ensure seamless navigation between different databases.

By implementing proper database management techniques, you can improve your organization, productivity, and overall experience with Notion.

Managing Tasks and Projects with Tags

Creating and managing projects and tasks in Notion becomes more efficient when you use tags to categorize and track their status. By using tags, you can easily visualize and filter workspaces based on their priority, due date, or progress.

To begin creating tags, navigate to your desired database where your tasks and projects reside. Click on Add a property at the top of the database and select either “Select” or “Multi-select” property type. This allows you to create single or multiple tags for each project or task. Enter the tag name, which should be clear and concise, and hit enter. You can now add this tag to any item in your database.

It’s helpful to add tags in Notion representing different phases of your projects, such as In progress, Completed, or specific sections within your tasks or to-do lists. This way, you can easily identify the status of each project or task and maintain a smooth workflow within your workspace.

When working with tags for your projects and tasks, you can implement various types of database views, such as Kanban boards or Timelines, to further enhance your organizational efficiency. For instance, you can use a Kanban board to visualize the projects based on their tags and quickly see which tasks are currently being worked on or completed. This makes it easier for you and your team to stay on track and prioritize work.

Remember that tags are not restricted to just status-related terms. You can also add tags for priority levels, team members responsible, client names, or any other information that helps you manage your tasks or projects more effectively. Customize your tag system as needed to suit your unique workflow and organization requirements, making the most out of your Notion workspace.

In summary, utilizing tags in Notion for your projects and tasks significantly enhances your ability to stay organized and manage multiple aspects of your work systematically. This system empowers you with a clear and structured way of handling your tasks and projects, ultimately fostering a more efficient workspace.

Utilizing Filters and Views

Add tags in Notion - Using Filters in Database
Add tags in Notion – Using Filters in Database

When working with Notion, it’s essential to leverage filters and views to organize and streamline your content effectively. Filters are useful for refining information in your databases, while views help you customize the presentation of your data.

To utilize filters in your Notion database, first, select the database you want to refine. Click on the three-dot icon near the top-right corner and choose “Filter.” You can then add conditions based on properties of your database items. For example, you can choose to display only tasks with specific tags or tasks assigned to a particular user. You can also combine multiple conditions for advanced filtering options.

In addition to filtering, views enable you to display the information from your database in different layouts, like a table, board, list, calendar, or gallery. To create a new view, click on the “Add a view” button at the top of your database. From here, you can choose the type of view you want to create and customize it further with specific filters, sorting criteria, and other layout options.

You can switch between different views by selecting the desired view from the dropdown menu next to your database’s title. This makes it easy to review and analyze your data in various ways without having to change the underlying database structure.

Another handy feature to locate specific content quickly is the search bar located at the top-left corner of Notion. Just type your keywords into the search bar, and Notion will display the relevant results instantly.

In summary, filters and views are powerful organizational tools in Notion’s arsenal. They help you review, analyze, and sift through your data with ease. Make the most of these features to maintain order in your workspace and to access the information you need without any hassle.

Maximizing Productivity with Notion Tags

Notion tags allow you to maximize your productivity by organizing your workspace efficiently. By creating tags, you can categorize your content and easily search for specific items in your databases. This helps you keep track of your notes, tasks, and projects while reducing the clutter in your workspace.

Tags in Notion are useful for building hierarchies, which can give structure to your content. By implementing different levels of hierarchy, you can quickly navigate through information and handle complex organizational tasks. This, in turn, enables you and your team members to focus on the most important tasks at hand.

To get started with tagging, you’ll need to add a new property to your database or page. This is done by clicking on the “+” icon and selecting “Select” or “Multi-select” from the dropdown menu. Once you’ve entered the name of the tag you want to create, you can start adding these tags to items in your database or page.

Utilize tags as labels for quick access to related content within your databases. For instance, labeling tasks by priority, department, or project status helps prioritize work for yourself and team members, ensuring deadlines are met and tasks are delegated properly.

Here are some ideas for using tags to improve your productivity and workspace hierarchy:

  • Priority: Assign different levels of importance to tasks using tags like “High Priority,” “Medium Priority,” and “Low Priority.”
  • Status: Track the progress of tasks or projects using status tags such as “To-Do,” “In Progress,” and “Completed.”
  • Department: Categorize tasks or content by department, using tags like “Marketing,” “Sales,” “Finance,” etc.
  • Project: Group tasks or content related to a specific project using custom tags, enabling easier navigation and organization.

Remember, clear and consistent tagging is key to maximizing productivity in Notion. As you make use of tags, keep in mind how they benefit you and your team members by simplifying navigation and categorization within your workspace. By taking advantage of the organization potential of tags, your productivity is sure to improve, allowing you to more efficiently manage your work and collaborations.

Advanced Tag Techniques in Notion

In Notion, tags can significantly improve your workflow and organization. Here are some advanced tag techniques for you to consider implementing in your databases.

To create relationships between databases, you can use the ‘Relation’ property type in Notion. This will help you manage and track connections between your various tagged content. For example, say you have separate databases for projects and tasks; you could use relations to connect the tasks to their corresponding projects. To do this, simply click on the ‘Add a Property’ button in your database, select ‘Relation’, and choose the database you want to create a relationship with.

‘Select’ is another property type you can use to add a pre-defined list of tags. This might be helpful for situations where you want to maintain a limited set of tags to keep your content organized. To create a ‘Select’ property, click on the ‘Add a Property’ button in your database and choose the ‘Select’ property type. You can then input your tag options, which will appear as a dropdown menu when you want to tag your content.

Creating dashboards in Notion can help you monitor your databases and see the relationships between them. By using wrapped blocks and filters, you can create a customized dashboard that displays your tagged content based on specific criteria. To create a dashboard, start by making a new page in Notion. You can then add linked database blocks for each of your databases and set up filters and sorts to display only the content that meets your chosen criteria.

At times, you might encounter limitations with the tag system in Notion. Workarounds can be found to address these limitations. For example, you might want to use multi-word tags or tags that contain punctuation. To do this, you can create a ‘Multi-Select’ property in your database, which enables you to enter custom text for each tag, including spaces and punctuation.

Finally, don’t forget that tags can be utilized in different ways according to your needs. You could use tags to categorize content based on priority, project stage, or any other criteria that are relevant to your workflow. The main goal is to make your content easily accessible and organized in a way that makes sense to you.

Creating Tag Galleries in Notion

Creating a tag gallery in Notion is an efficient way to organize your content based on specific keywords or labels. When you use a tag gallery, you can easily access different items by filtering them according to your tags. Here’s a step-by-step guide on how to create and update a tag gallery in Notion.

First, navigate to the database where you want to create a tag gallery. Note that tags are applicable to database pages, so you need to have a database to work with. Once inside your database, click on the “Add a property” button at the top of the page. In the dropdown menu, select the “Multi-select” property type, which allows you to store multiple tags in a single property. Name the new property “Tags” or whichever name you find most appropriate.

Now, you can start adding tags to this property by simply typing them into the “Tags” field. For instance, if you want to create a red tag, type “red” into the field. You can also use hashtags followed by the tag name (e.g., “#red”). Keep in mind that Notion will suggest existing tags as you type to help you avoid creating duplicate tags.

With your tags created, you may want to customize your tag gallery’s appearance. Adjust the card preview and card size to ensure it suits your preferences. To access these settings, click on the three dots (…) in the top-right corner of your database and select “Properties.” From here, you can toggle on “Card preview” and choose either “Page cover” or “Page content.” Additionally, you can toggle on “Card size” and pick from “Small,” “Medium,” or “Large” card sizes.

When you update or add new tags to your pages, the gallery will automatically update accordingly, reflecting the changes made. Furthermore, you can filter your tag gallery based on date, helping you find specific content based on when it was created or last updated. To do this, click on the three dots (…) again, select “Filter,” and input your desired date range.

With your tag gallery set up and customized, you can effortlessly manage your content, making it more accessible and efficient for you in your work process.

How to Edit Tags in Notion

In Notion, editing tags can be done through a few clicks. From removing or renaming your existing tags to updating them in bulk, it is all about boosting efficiency in your workflow.

If you want to declutter, deleting unused tags is also an option provided by Notion. Are you ready to tag like a pro? Keep reading and unlock the power of organization with Notion’s versatile tagging system!

Remove or rename tags

Making changes to your tags in Notion is a straightforward process. Whether you need to delete an out-of-date tag or modify the name, the platform affords you maximum flexibility. To remove a tag from a page, all it takes is to click on it and hit ‘Delete’.

Renaming works just as effortlessly; click the existing tag, type in your new desired name, and press enter – that’s it! This allows optimal organization of your work pages while maintaining clean databases free from cluttered or obsolete tags.

Your tagging game will thrive with these user-friendly features provided by Notion in managing tags effectively.

Update tags in bulk

Updating tags in a chunk can save you both time and energy when organizing your database. This powerful feature of Notion allows you to modify multiple entries at once effortlessly.

Suppose you want to rebrand a project name, or the term under one tag has become obsolete. In such cases, updating tags in bulk proves immensely helpful.

To start with this feature, select all items that require editing their tag names. Next, find ‘Edit Property’ under the three-dotted menu on the right side of your screen. A popup will appear where you can promptly enter new details for your selected batch of instances.

Updating tags en masse is another smart way Notion aids swift work operations without compromising accuracy or efficiency.

Delete unused tags

Unused tags clutter up your workspace and can make navigating through Notion challenging. Dealing with this is simple – just go to the column containing the tag you longer need, click on it and select “Delete”.

This action not only removes the tag from the list but also eradicates all instances where it was previously used on different pages. Developing a habit of regularly pruning unused or obsolete tags cleanses your Notion environment and makes finding relevant information quicker.

Strategies for Tagging in Notion

Effectively using tags in Notion can help you organize your content, making it easier to find and navigate through. By implementing a few strategies, you can ensure consistency and effectiveness in your tagging system.

Sorting and Categorizing: To maintain order and easy navigation within your Notion workspace, sort and categorize your tags based on their relevance and hierarchy. For instance, if you have several projects, you can create parent tags for each project while using child tags to categorize specific tasks or documentation.

Avoiding Duplicate Tags: To prevent confusion, ensure you don’t add duplicate tags with similar names. As you type a tag with the “#” symbol, Notion will suggest existing tags to help you avoid duplicating them. Stick to a consistent naming convention to minimize the chances of creating similar or duplicate tags.

Internal Linking: Utilize Notion’s linking feature to connect related content across your workspace. When you reference another page, use “@page_name” to create a contextual link. These links will automatically update if the destination page’s title changes, ensuring seamless navigation.

Consistent Tag Application: To maintain a coherent tagging system, consistently apply the same tags to similar types of content. This uniformity allows you to seamlessly filter and search for specific pieces of information using tags.

Regular Updates: Take the time to perform regular check-ins and updates to your Notion tagging system. This involves reviewing your existing tags for relevance and structure, as well as updating content with new tags when necessary. Keeping your tags up-to-date will maintain an efficient and organized workspace.

By following these strategies, your Notion tagging system will remain clear, effective, and easy to navigate, allowing you to focus on your work and make the most of your Notion workspace.

Working with Templates and Spreads

In Notion, templates can greatly simplify your workflow and save time by allowing you to reuse structures and layouts for different projects. One useful application of templates is in creating weekly spreads for a Notion calendar. In this section, you will learn how to create and customize templates using the example of a weekly spread.

To begin with, open your Notion workspace and create a new calendar database by clicking on the “+ Add a database” option. Select “Calendar” from the list and name it appropriately, such as “Weekly Spread.” In this calendar, you can easily add entries for your tasks, events, and notes.

Now, let’s create a template for your weekly spread. Click on the arrow next to the “New” button in the top right corner of your calendar and select “New template.” A new page will open where you can design your template according to your needs. Start by adding various properties to the template, such as deadlines, priorities, or tags. You can also include text, checkboxes, images, and other elements to suit your preferences.

For example, if you want a checklist in your weekly spread, add a “To-do list” block to your template. You can also insert tables, linked databases, or other useful blocks to help keep track of your tasks and progress.

With your template ready, it’s now time to put it to use in your weekly spread. To create a new entry in your Notion calendar, click on the date you want to add your weekly spread to, and in the dropdown menu, select the template you just created. This will automatically apply the template’s structure and properties to your new weekly entry.

Lastly, customize the new entry to fit the specific week and tasks you’re planning. Update the deadlines, priorities, and other properties to match your current schedule, and add any additional notes or information needed. This way, you can maintain a consistent format across your weekly spreads while adapting each entry to your needs.

By incorporating templates into your Notion workspace, you can streamline the process of creating and managing your weekly spreads, ensuring a more organized and efficient planning system.

Also read: How to fix Common issues of AI Copywriting Tools?

Conclusion

Notion tags are a powerful tool that can help you organize and categorize your content. They allow you to add metadata to your pages, databases, and items, making it easier to search, filter, and find the information you need.

At last, here is a summary to create tags in Notion –

You’ll first need to open your target page or database item. This could be a note, task, project, or any other type of content. Once you have your page or item open, look for the Add a property button at the top. Click on this button to add a new property column to store your tags.

Next, you’ll have to select either Select or Multi-select from the dropdown menu. This choice depends on whether you want to associate a single tag or multiple tags with your content. After making your selection, type in the name of the tag you want to create and hit enter. You can now add this tag to any item in your database or page by selecting it from the dropdown menu.

When organizing your content, it’s essential to maintain consistency in your tagging system. Consistent tags will help you easily categorize and find related content, streamlining your workflow and boosting your productivity. To achieve this, consider the following tips:

  • Use clear, descriptive tags to define the category or purpose of the content accurately.
  • Avoid using too many tags, as this can lead to confusion and decrease the usefulness of your tagging system.
  • Consider establishing a set of standard tags for common themes or categories within your projects. This will make it easier for you and any collaborators to stay on the same page when organizing content.

Notion tags are a valuable tool for organizing and categorizing your content, making it easier to locate specific items and maintain a consistent structure within your projects. With a clear, consistent tagging system in place, you can unlock the full potential of Notion’s organizational capabilities and enhance your overall productivity.

Keep practicing these techniques of Notion tagging until it becomes second nature! Learning this could potentially mean a world of difference in enhancing productivity levels.

FAQs on Tags in Notion

Are tags in Notion case-sensitive?

No, tags in Notion are not case-sensitive. Whether you use uppercase or lowercase letters, Notion treats tags as case-insensitive. This means that “#Tag” and “#tag” will be recognized as the same tag, providing flexibility in how you apply and search for tags in your workspace.

How do I create a tag in Notion?

To create a tag in Notion, simply type “#” followed by the tag name within the text or the properties of a page or database entry. Once you’ve created the tag, Notion will recognize it as a label, and you can click on it to view all other content with the same tag.

What are tags in Notion?

Tags in Notion are organizational labels that help categorize and group related information together. They provide a flexible way to organize and retrieve content across pages, databases, and calendars.

How do I add tags on the Notion calendar?

Adding tags to events in the Notion calendar is straightforward. When creating or editing an event, look for the tag icon or a field where you can input tags. Enter the desired tag preceded by “#” to associate it with the event. This allows for easy categorization and filtering in the calendar view.

Can I add tags to a page in Notion?

Yes, you can add tags to a page in Notion by including them in the text or properties of the page. Just like with databases, use “#” followed by the tag name, and Notion will recognize it as a label. This makes it easy to organize and find pages related to specific topics.

About Appscribed

Appscribed is a comprehensive resource for SaaS tools, providing in-depth reviews, insightful comparisons, and feature analysis. It serves as a knowledge hub, offering access to the latest industry blogs and news, thereby empowering businesses to make informed decisions in their digital transformation journey.

Related Articles